Event Rules

Participants have to wear the wristband at all times. It is mandatory to show the wristband at the entry of classes and parties.

Participants agree to follow our Code of Conduct.

Organizer does not take any responsibility for participants’ valuables, assets, physical injuries.

There is a risk of physical injuries during dance activities. It is the participants’ responsibility and decision to do any dance activity during the event. Do your best to be careful – for yourself and for the others as well!

Participants have to accept the decisions of the teachers and organizer during the event and especially during audition.

If a participant fails to comply with any of the aforementioned terms, the organizer is entitled to withdraw the participant’s pass and ask them to leave the event without refund of any fees.

Underaged participants (<18 years) have to have a legal guardian after midnight to be allowed to stay at the event. Please give us your legal guardian’s name when you check in.

Registration, Payment, Cancellation

Signing up in a couple

Both partners must be on the same pass type (e.g. both full pass or both party pass).
Partners must be of opposite roles (1 leader + 1 follower).
Each partner needs to submit their own registration form.
In the “Partner’s email” field each of the participant must enter the same email as their partner used for their registration in order for us to match the partners correctly.

Your registration will be processed as soon as both you and your partner submit the registration forms. Until then, your registration will be placed on wait-list, waiting for your partner.

Signing up solo

Leave the “Partner’s email” field empty.
You will be on the wait-list until we can role balance your registration. During that time you can still add a partner, by having them sign up, and put your email down as their partner when registering.
Once we role balance you and your registration is accepted, you can no longer add a partner.

Signing up as switch

We recognize that more and more people dance both roles at WCS events. You may sign up with a switch if you actively dance both roles, and agree to the following:

If participating in workshops, you agree to take them in the role where we have fewer dancers (most likely leaders).
During parties you agree to actively ask people as both leader and follower in roughly equal parts.

Note that participants registering as switch do not need to add a partner.

Payment

All accepted registrations are considered pending until a payment is received. Payment is due in 14 days after registration is accepted. After we receive the payment, the ticket is considered confirmed. Should a participant fail to pay for their ticket in due time, the event organizer reserves the right to cancel their ticket. In such a case, the participant who still wants to participate in the event must register again at the price valid at the time of their new registration.

Cancellation

In case of cancellation by the participant, we shall offer a payment refund in the following tiers:

For cancellation requests received up to and including 14 June 2025, the received payment will be refunded partially – 50% of received payment.
For cancellation requests received on 15 June 2025 or later, the received payment will not be refunded.

All cancellation requests must be communicated in written form via email and confirmed by the organizer. All costs related to refund process are carried by the participant and are deducted from the refunded amount.

Re-sell your pass

Participants who have have purchased a ticket but cannot attend the event, may transfer their ticket to another person. Leaders may only transfer their ticket to another leader. Followers may transfer their ticket to a leader or a follower. Switch dancers may transfer their ticket to a leader or a switch dancer. All ticket transfers must be communicated in written form via email, and confirmed to both parties by the organizer. Free passes are not transferable.
Advanced and All Star passes can be transferred to the same level dancers or to a lower level with paying the difference to the organizers.
Discounted passes can only be transferred to another member of the group discount country.

Disclaimer

The event organizer reserves the right to cancel the event due to low registrations or force majeure (e.g. fire, storms, epidemic state, and other natural disasters). In such cases, ticket holders will either be refunded their ticket price in full or given a voucher – option to transfer their ticket to future event. Other claims against the event organizer are not possible.

Event program is non-binding. Should a teacher cancel for whatever reason, the event organizer reserves the right to find a replacement teacher or omit parts of the program. In case the program changes or parts of the program are not realized (e.g. a teacher is not participating because of illness or cancelled flights etc.), but the event still takes place, no refund will be offered. Event organizer may or may not find alternatives to the omitted program.

Photos, Videos and Quotes

With your registration, you give the event organizer permission to take photos, videos and audio at the event and permission to use such material for event marketing.

You are welcome to take your own photos, audio and video through the event. Please feel free to share them with us and other attendees.
Do not record or photograph individuals without their consent. If you capture spontaneous videos or photos of a dance, please ask for permission afterward and respect the decision of those involved.

Full length audio and video recordings of lessons, workshops or competitions are not allowed unless granted explicit permission by the event organizer.

Use of personal data

By registering, participants agree that their personal information data is collected by event organizer and used for statistics, informational use and/or marketing of future events.